Paylocity HR licenses at $30–35/month per user. Dozens of ghost accounts.
One audit, $57,000+ recovered annually - offsetting 40% of the ObserveID platform cost from day one.
This large construction company relied on Paylocity for HR management and payroll across a workforce of over 1,200 employees including a significant number of field workers, subcontractors, and project-based staff with high seasonal turnover. Paylocity licenses were provisioned on hire at $30–35 per user per month, but deprovisioning was entirely manual and consistently fell through the cracks during offboarding.
⚠️ When ObserveID ran its first entitlement audit, it discovered 140+ active Paylocity licenses assigned to former employees - many of whom had left the organization 6 to 18 months prior. The total monthly waste was $4,780/month. Annualized, that's $57,360 in SaaS spend serving no one - and no one in IT or Finance had any visibility into it.
The math is straightforward - but the scale is what surprises most organizations.
| PERIOD | GHOST USERS | LICENSE COST/USER | TOTAL WASTE |
|---|---|---|---|
| Monthly (before ObserveID) | 140 ghost users | $34/user/mo | $4,760/month |
| Quarterly | 140 ghost users | $34/user/mo | $14,280/quarter |
| Annual | 140 ghost users | $34/user/mo | $57,120/year |
| After ObserveID | 0 ghost users | Governed | $0 waste - fully recovered |
Paylocity license provisioned manually by HR ,recorded in a spreadsheet, no automated trigger.
With high field-worker turnover, offboarding checklists focus on site access and payroll cutoff. SaaS applications like Paylocity are routinely missed or deprioritized.
The account remains active and the invoice keeps coming. No alert is triggered and months pass by and sometimes over a year but no one notices.
ObserveID's discovery engine maps every active Paylocity license against live HR records. 140+ orphaned accounts flagged within hours of the first scan.
Ghost licenses revoked immediately. Going forward, every offboarding event in the HR system triggers automatic Paylocity deprovisioning with no manual step.
The Paylocity discovery was the starting point - not the finish line. ObserveID's entitlement governance extends across your entire SaaS portfolio. Whether it is Google Workspace, Salesforce, ServiceNow, Workday, or any other application connected to your identity stack, ObserveID ensures that every license is governed, every entitlement is justified, and every exit triggers an automatic reclaim.
For this construction company, the Paylocity savings alone offset 40% of their annual ObserveID subscription cost - before accounting for savings across any other application in their environment. The platform paid for itself before the first quarter was out.
